By-Law 6 – Council Meetings (Statute 9)
a) The quorum for a meeting of Council is six members in attendance.
b) Council decisions are resolved by majority vote of those in attendance. In the event of a tie, the President or his or her designate shall cast a deciding vote.
c) In exceptional circumstances, and as agreed by the Executive Director and President, email can be used as a voting mechanism.
d) Every effort should be made to circulate items for discussion well in advance of a meeting, and elicit input from those unable to attend. For items not requiring major discussion, the Council may invite non-attendees to submit their opinions and votes, where necessary, in advance of a meeting.
e) At least thirty days notice of a meeting of the Council shall be given to each Member. An emergency or special meeting can be called by the President or by a simple majority of Members.
f) Council papers including the agenda will be circulated to Council members at least 20 days before the meeting. Following the meeting draft minutes and a summary of actions will be circulated to Council members within 7 days of the meeting.